Administrative Assistant

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, wed like to meet you.



Ultimately, a successful Admin Assistant should ensure the efficient and smooth daytoday operation of our office.



RESPONSIBILITIES


Answer and direct phone calls


Organize and schedule appointments


Plan meetings and take detailed minutes


Write and distribute email, correspondence memos, letters, faxes and forms


Assist in the preparation of regularly scheduled reports


Develop and maintain a filing system


Update and maintain office policies and procedures


Order office supplies and research new deals and suppliers


Maintain contact lists


Book travel arrangements


Submit and reconcile expense reports


Provide general support to visitors


Act as the point of contact for internal and external clients


Liaise with executive and senior administrative assistants to handle requests and queries from senior managers



REQUIREMENTS


Proven experience as an administrative assistant, virtual assistant or office admin assistant


Knowledge of office management systems and procedures


Working knowledge of office equipment, like printers and fax machines


Proficiency in MS Office MS Excel and MS PowerPoint, in particular


Excellent time management skills and the ability to prioritize work


Attention to detail and problem solving skills


Excellent written and verbal communication skills


Strong organizational skills with the ability to multitask

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