Admin Manager

Dis-Chem Pharmacies requires an Admin Manager for the Pretoria North Area. You will manage, implement and maintain company administration policies and procedures, by adhering to group standard operating procedures that ensure the profitably of the store.



Minimum Requirements



Essential:


Grade 12 / Matric



Minimum of 3 years’ retail experience in the following fields: Receiving, Capturing, Till Operations, Cash Office and Customer Service



Minimum of 2 year’s management experience of a staff complement of around 8



Computer literate – MS Office



Willing and able to work retail hours



Advantageous:


Financial / Admin diploma, or a relevant 3-year diploma



Working knowledge of SAP with regard to operating and utilising retail operation systems



Basic knowledge and application of human resources



Job Description:


Disseminate, collate and report all relevant information between the store and department managers in a manner that encourages strategic goal congruency



Facilitate and assist in any internal or external audits conducted in the store



Assist the Store Manager with any reasonable duties in the trading routine, and optimising the operations of the store



Drive in-store continuous improvements targets that relate to the portfolio’s direct responsibility



Adhere to all company and business unit deadlines



Adhere to relevant procedures detailed in the code of practice, foodstuff and complementary medicine file



Adhere to and be familiar with Dis-Chem policies, code of conduct, and SOPs



Investigate negative GP values in the business unit, and take appropriate actions to identify and rectify controllable errors



Manage goods in transit as directed by SOPs



Investigate and verify manual purchases processed against the business unit



Minimise, investigate, correct and report on business unit negative stock on hand



Minimise, investigate and report on business unit dormant stock. Analyse dormant stock reports for Heads of the department to investigate and rectify



Total management including but not limited to planning, implementation, investigation and reporting on all store inventory counts



Ensure the physical stock in all storage locations balances with the inventory ledger in SAP



Manage the branch shrinkage and consumables within store targets



Ensure the business unit provides an above-expectation customer service experience



Ensure staff follow company policies and procedures



Ensure the customer request system is operational and actioned on a daily basis



Ensure the accurate manual processing of points to customer accounts



Continuously report and encourage new loyalty signups



Manage and facilitate human resource processes, submissions and documentation for the entire business unit in compliance with SOPs



Take total ownership of the workforce management system (KRONOS) within the business units. This includes, but is not limited to master data management and transactional management



Ensure the company performance management systems are implemented and executed as directed by company policy



Take complete control and manage the store cash resources, daily takings and banking in compliance with company operating procedures



Manage tender discrepancies that include the value of negatives, the value of auto receipts, balancing of returns and value of dormant stock



Management of all store float discrepancies that include, the accuracy of the stock count, control of adjustments and accuracy of cycle counts



Review the reconciliation of daily takings to turnover



Ensure transaction integrity throughout the branch by effective monitoring, implementation and evaluation of adherence to company internal control procedures



Control overtime and casual spend



Ensure the balancing of floats



Sign-off and investigation of run ends on a daily basis



Following of cash collections procedures as detailed in the SOPs



Maintain and manage the integrity of all branch transactions



Total management of the cash and point of sale functions within the business unit to include SOPs as well as mentorship growth performance, and development of all staff members forming these functions



Total management of the goods receiving function, direct and indirect credits function within the business unit to include SOPs as well as mentorship growth performance and development of all staff members forming these functions



Ensure transaction integrity for incoming goods receipts and outgoing returns throughout the business unit by effective monitoring, implementation and evaluation of adherence of company internal control procedures



Ensure the accuracy and completeness of branch transactions



Prepare the store budget for review where influenced by direct responsibilities



Ensure all expense related items are controlled and managed within budget



Ensure that all expense related stock is adjusted to the correct GI accounts on a monthly basis



Ensure the ordering and monitoring of expense related items within the store



Competencies:


Essential:


Store retail admin and management experience, relating to receiving, capturing, till operations, cash office and customer service



Strong command of the English language



Basic financial skills - GP, mark-up, VAT, etc.



Effective interaction with suppliers, management, reps and staff



Strong analytical skills and time management



Advantageous:


Basic IR and management training



Basic accounting knowledge



Portrayal of leadership



Special conditions of employment:


Willing and able to work retail hours



Local traveling – valid driver’s license and own reliable transport



South African citizen



Clear credit and criminal records



Remuneration and benefits:


Market-related salary



Medical aid



Provident fund



Staff account



ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED. IF YOU HAVEN`T BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CLOSING DATE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL.



Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to Dis-Chem’s Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.

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